Bruker Corporation

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Administrative Assistant - Bruker AXS

Administrative Assistant - Bruker AXS

Req. # 
2017-5381
# of Openings 
1
Job Locations 
US-WI-Madison
Position Type 
Regular Full-Time
Posted Date 
10/27/2017

More information about this job

Overview

As one of the world’s leading analytical instrumentation companies, Bruker covers a broad spectrum of advanced solutions in all fields of research and development. All our systems and instruments are designed to improve safety of products, accelerate time-to-market and support industries in successfully enhancing quality of life. We’ve been driving innovation in analytical instrumentation for 50 years now. Today, worldwide more than 6,000 employees are working on this permanent challenge, at over 70 locations on all continents.

Responsibilities

New opportunity based in Madison, WI for an Administrative Assistant to provide daily support for Finance, Service, Purchasing, Quality, and Reception activities along with special projects.

 

Accounting Functions (30%)

  • Fixed Asset tracking and monthly depreciation entries as well as physical inventory every  year and preparation and filing of the Annual Property Tax return
  • Prepaid Expense tracking
  • A/P reconciliation including GRIR maintenance
  • Bank reconciliation
  • Canada Payroll Entry
  • Miscellaneous Canada Vouchering
  • Credit Card charge reconciliation
  • I/C Interest Accrual
  • A/R Aging Reports.

Service Administration (20%)

  • Answering phones and routing as appropriate- Backup
  • Opening up tickets/notifications in BESS
  • Processing Purchase Orders in BESS and SAP for part and service
  • Creating Quotes
  • Closing Non-Billable and Billable service calls
  • Billing service calls
  • Processing invoices
  • Billing Credit Cards/Online invoices.
  • Installation Packets.

Purchasing Department (20%)

  • Process Rejection notices to Vendors
  • Purchase supplies.
  • Quality/Regulatory Functions (10%)
  • Visitor Registration Screening.

Front Desk Duties (20%)

  • Welcoming visitors
  • Field operator assisted phone calls
  • Mailroom responsibilities (sorting inbound and posting outbound)
  • Postage machine
  • Assist all departments when special administrative tasks arise.

Additional Responsibilities:

  • Assigned as needed
  • Assist in the planning of large company meetings
  • Perform other duties as required.

Qualifications

  • High School or Technical School Degree required. 
  • Minimum 3 years work experience in a large company work environment with a working knowledge of SAP. Accounting or Bookkeeping experience desirable.
  • Strong computer skills including advanced Microsoft Outlook, Word, Excel proficiency. 
  • Professional, courteous, and customer-oriented telephone skills with ability to handle multiple lines. 
  • Excellent oral, listening, written, and computer communication and presentation skills
  • Strong analytical, mathematical, and organizational and abilities.
  • Proven ability to communicate in a clear and positive manner with all parties, including customers, contractors, suppliers, employees.

  • May be required to pass security clearance investigation.

 

Bruker Corporation offers a comprehensive and competitive benefits package including medical, dental, 401(k), paid vacation, holidays, and tuition assistance (as applicable).

 

Bruker is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, and other protected characteristics.

 

Certain positions at Bruker require compliance with export control laws and as a result, all interviewed candidates for all positions will be screened pre-interview to determine their eligibility in light of export control restrictions.