Function

The function of the General Administrator/Receptionist is to be a strong team player in helping the Operations Manager fulfil the front of house day to day duties and assisting the various Teams with any general admin tasks.

• Prepare the Reception area
• Answer the phone and take/forward any messages as required to the relevant department or person
• Maintain the desk diary
• Check in visitors and hand over to host
• Process outgoing post and drop to a convenient postbox daily
• Monitor printers and shredders
• Monitor office stationery supplies
• Daily post distribution
• Attend kitchen areas (GF and LGF) as required
• Provide administrative assistance to the Operations, Fleet and Facilities Manager and/or others as required
• Organise catering for courses and meetings as required
• Ad hoc administrative assistance for the preparation of various in-house training courses and ordering of any supplies

Hours of work:

Monday - Friday 9am - 3pm (with some flexibility around working hours)

Qualifications

• Proven administration/reception experience

Skills and Experience

• A good eye for detail
• accurate, literate and articulate, with good communications skills in English both written and spoken
• A good understanding of Microsoft Outlook, Word, Excel